As a trusted technology and cyber security provider, we know that effective communication and collaboration tools like Microsoft Teams are essential for modern businesses. While many organisations rely on the desktop version of Teams, the mobile app is a powerful extension that enables employees to stay connected, productive, and secure while on the move.
Here’s how to make the most of Microsoft Teams on your mobile device, ensuring your workforce maintains productivity and cyber security no matter where they are.
Getting Started with Teams Mobile
The Microsoft Teams app is available for iOS, iPadOS, and Android devices. To get started, download it from the App Store or Google Play and log in with your organisational account. This ensures seamless integration with your company’s IT systems and policies.
As an IT provider, we encourage businesses to remind employees to use Teams on mobile exclusively for work purposes, avoiding personal use on company devices. This safeguards sensitive business data and reduces exposure to cyber threats.
Key Features of Teams Mobile
1. Chat with Your Team Anywhere
The chat feature allows users to communicate instantly. To start a chat:
- Tap the Chat icon and select a team member by typing their name or email.
- Attach files, images, or GIFs using the “+” icon.
- Use voice notes or emojis to add a personal touch.
Chats in Teams are secure and fully integrated with your company’s Microsoft 365 environment, keeping sensitive communications protected.
2. Make Secure Calls on the Go
Teams mobile supports both audio and video calls, which is ideal for quick check-ins or in-depth discussions:
- Initiate calls directly from a chat or via the Calls tab.
- Use in-call options to enable video, mute the microphone, or blur your background for added privacy.
As an IT provider, we recommend enabling multi-factor authentication (MFA) for your Teams account. This extra layer of security helps prevent unauthorised access, even if login credentials are compromised.
3. Schedule and Manage Meetings
The Calendar tab in Teams mobile lets you schedule meetings directly from your device.
- Tap the + icon, add participants, and set the date and time.
- Link meetings to specific channels for better organisation.
Pro Tip: Ensure employees follow company policies when inviting external participants to meetings. Avoid sharing sensitive information unless necessary, and use the Teams Guest Access feature to control external access.
4. Share Files Securely
Teams mobile supports secure file sharing and collaboration:
- Share files via the Files tab in a channel or directly in a chat.
- Access and upload files from OneDrive or SharePoint to maintain control over document access.
5. Advanced Features for Better Productivity
- Screen Sharing: Ideal for presentations or training sessions.
- Offline Access: View chats and files even when offline.
- Push Notifications: Stay informed about messages, calls, and mentions in real time.
Encourage employees to customise notifications to prioritise important updates while minimising distractions.
Why Teams Mobile Matters for Businesses
The mobile app is a valuable tool for businesses with remote or hybrid working environments. It ensures your team stays connected while maintaining secure communication channels.
From an IT perspective, deploying Teams mobile with strict usage policies—such as using work profiles and mobile device management (MDM)—helps reduce risks, such as data breaches or accidental sharing of sensitive information.
By educating your team on how to use Teams mobile effectively and securely, you can maximise collaboration while maintaining your organisation’s cyber security posture.
Need help setting up Microsoft Teams or implementing secure mobile policies? Contact us at Neuways, and we’ll ensure your business gets the most from Microsoft Teams.
