At Neuways, we believe technology should simplify your work, not add complexity. That’s why we provide expert managed IT support to help businesses make the most of powerful productivity tools like Microsoft Teams.
Microsoft Teams is more than just a chat app—it’s a full collaboration platform with ever-evolving features designed to help your team work smarter. We’ve got some fresh tips and tricks to help you streamline task management, enhance meeting controls, and strengthen secure collaboration. Here’s how you can unlock its full potential!
1) Customise your notifications to stay focused
Constant pings and alerts can be distracting, but Microsoft Teams offers smart ways to control them so you stay focused on what matters most:
- Set priority notifications for key messages from your team owners or meeting organisers.
- Use quiet hours on mobile devices to avoid interruptions outside work hours.
- Enable Do Not Disturb mode to mute non-urgent messages during deep-focus tasks.
Bonus Tip: You can also mute specific teams chat conversations or channels that aren’t relevant to you.
2) Make meetings more productive with smart features
Teams meetings are more than just video calls—they’re interactive, collaborative experiences. These features will help keep them engaging and efficient:
- Use Microsoft Whiteboard to brainstorm in real time.
- Record meetings so absent meeting participants can catch up later via Microsoft Stream.
- Enable Live Captions for accessibility and clarity.
- Use Speaker Coach to improve presentation skills during virtual meetings.
Bonus Tip: As a meeting organiser, use the Meeting Lobby to control who enters and prevent disruptions.
3) Automate repetitive tasks with Power Automate
Why waste time on manual processes when Power Automate can take care of them? This built-in tool helps you:
- Automatically assign tasks in Planner based on a Teams chat message.
- Get alerts when a file is uploaded to a team channel.
- Schedule reports to be sent to your entire team at set intervals.
Bonus Tip: Set up a workflow for recurring meetings, so agendas and notes are automatically shared in the meeting chat.
4) Use ‘Teams Connect’ for seamless collaboration with external partners
Tired of messy email chains? Teams Connect allows you to collaborate with other users, clients, and vendors in a secure environment.
- Share channels securely with external partners.
- Control access so only the right people see the right information.
- Use Microsoft Teams Rooms for hybrid meetings without needing extra logins.
Bonus Tip: Want extra security? Teams Premium offers advanced secure collaboration features with intelligent recap features and enhanced meeting controls.
5) Organise teamwork with tags and channels
Keeping track of relevant conversations can be tough. Organise your workspace using:
- Tags – Group people by department or project (e.g., “@MarketingTeam” to notify all marketers at once).
- Private Channels – Create restricted spaces for confidential discussions.
- Pinned Channels – Pin important team channels for quick access.
Bonus Tip: Use the Teams Calendar to schedule meetings with one click and see when other teams are available.
6) Take advantage of the ‘Meeting Recap’ feature
Missed an important discussion? No problem! The Meeting Recap tool helps you catch up by providing:
- Transcripts and summaries of discussions.
- Recorded meetings for easy reference.
- Shared files and links from the meeting in one place.
Bonus Tip: If you use Teams Premium, AI-generated notes will highlight the most important meeting details automatically!
7) Boost productivity with the Microsoft Teams Mobile App
Stay connected and productive on the go with the Microsoft Teams app on your smartphone or tablet:
- Join meetings with a single tap.
- Send quick updates via Teams chat.
- Access shared files anytime, anywhere.
- Schedule virtual appointments directly in the app.
Bonus Tip: Need to join a call without Wi-Fi? Use audio conferencing to dial in from any phone.
8) Enhance your virtual meetings with advanced capabilities
For teams that rely on video meetings, Microsoft Teams offers advanced meeting capabilities like:
- Screen sharing to present ideas clearly.
- Conference room integration for hybrid workspaces.
- Live events to host large-scale webinars.
- On-demand appointments for customer support or business online meetings.
Bonus Tip: Looking for a nearby meeting room? Teams can help you book one with a scheduling form.
Boost collaboration with Microsoft Teams
Microsoft Teams is a powerful collaboration tool, but to truly maximise its potential, you need the right IT support. At Neuways, we take the stress out of managing technology so your business can focus on what really matters—productivity and growth.
If you need help setting up Microsoft Teams or implementing any of these tips, contact us at Neuways, and we’ll ensure your business gets the most out of Microsoft Teams.
